Keeps complete, consistent & systematic account records, determines propriety of entries,
analyzes accounts & prepares reports. The Accounts Payable Coordinator facilitates paying their
organization’s bills and is responsible for the accurate posting of those invoices to Projects and the
General Ledger.
Essential Functions, Duties and Responsibilities:
- Reconcile and enter receipts into AP system and processes invoices in timely manner
- Reconciles vendor statements against our accounts payable records
- Prepares invoices for a bi-weekly check run and processes all EFT payments
- Provides effective and timely customer service to both internal and external customers
- Maintains electronic invoice, receipt and statement file system
- Maintain electronic invoice approval system
- Maintain and organize vendor files
- Responsible for 1099’s, W9’s and COI’s
- Generate, analyze and distribute AP reports
- Assist other members of accounting department as needed
- Other duties as assigned by Accounting Manager
Education and Experience:
• Two-year Business or Accounting Degree preferred, but not required
• Relevant experience (2+ years) in a payable environment
• Experience and knowledge in site construction preferred but not required
Required Knowledge, Skills, Abilities:
• Automated accounting experience
• Viewpoint Accounting software experience preferred but not required
• Microsoft Office, particularly Excel and Outlook for Windows
• Ability to work in a fast-paced environment and to multi-task
• Excellent attention to detail, organizational and analytical skills required
• Excellent communication skills, both verbal and electronic required
• Ability to work independently
• Timeline skills with ability to meet deadlines
• Ability to type 40 wpm
• PA driver’s license
• Drive process improvement initiatives to develop standardization in processes and
controls across organization
Physical Requirements and Working Conditions:
• Non-smoking and desk may be in area with other employees
• Low level of “office noise,” such as copier, printer, keying, telephone conversations, etc.
• Speaking with vendors, customers, or employees via telephone
• Assembling and filing paperwork, both electronically and hard copy
• Data entry skills working in a multiple screen environment
This job description is not intended to be all inclusive and as such, the employee will also be
required to perform other reasonably related business duties as may be assigned by the immediate
supervisor and/or other management personnel as required.
LEW Site Construction is an Equal Opportunity Employer