Accounts Payable Coordinator

Job Type: Full Time
Job Location: Orwigsburg

Keeps complete, consistent & systematic account records, determines propriety of entries,
analyzes accounts & prepares reports. The Accounts Payable Coordinator facilitates paying their
organization’s bills and is responsible for the accurate posting of those invoices to Projects and the
General Ledger.

Essential Functions, Duties and Responsibilities:

  1. Reconcile and enter receipts into AP system and processes invoices in timely manner
  2. Reconciles vendor statements against our accounts payable records
  3. Prepares invoices for a bi-weekly check run and processes all EFT payments
  4. Provides effective and timely customer service to both internal and external customers
  5. Maintains electronic invoice, receipt and statement file system
  6. Maintain electronic invoice approval system
  7. Maintain and organize vendor files
  8. Responsible for 1099’s, W9’s and COI’s
  9. Generate, analyze and distribute AP reports
  10. Assist other members of accounting department as needed
  11. Other duties as assigned by Accounting Manager

Education and Experience:
• Two-year Business or Accounting Degree preferred, but not required
• Relevant experience (2+ years) in a payable environment
• Experience and knowledge in site construction preferred but not required

Required Knowledge, Skills, Abilities:
• Automated accounting experience
• Viewpoint Accounting software experience preferred but not required
• Microsoft Office, particularly Excel and Outlook for Windows
• Ability to work in a fast-paced environment and to multi-task
• Excellent attention to detail, organizational and analytical skills required
• Excellent communication skills, both verbal and electronic required
• Ability to work independently
• Timeline skills with ability to meet deadlines
• Ability to type 40 wpm
• PA driver’s license
• Drive process improvement initiatives to develop standardization in processes and
controls across organization

Physical Requirements and Working Conditions:
• Non-smoking and desk may be in area with other employees
• Low level of “office noise,” such as copier, printer, keying, telephone conversations, etc.
• Speaking with vendors, customers, or employees via telephone
• Assembling and filing paperwork, both electronically and hard copy
• Data entry skills working in a multiple screen environment

This job description is not intended to be all inclusive and as such, the employee will also be
required to perform other reasonably related business duties as may be assigned by the immediate
supervisor and/or other management personnel as required.

LEW Site Construction is an Equal Opportunity Employer


In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions
without regard to race, color, religion, sex, national origin, age, marital status, or non-job related disability.


Proof of citizenship or immigration status will be required upon employment. (An I-9 form must be completed.)


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Start with your present or most recent job. Include and complete fully all employment, including any job-related military
service assignments and volunteer activities. You may exclude organizations which indicate age, race, color, religion, gender,
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interstate commerce must provide information on all employers for whom the applicant operated such vehicle during the past
ten years.


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Important Authorization and Understanding

1. Completeness and accuracy of information. I represent that all of the information now or hereafter given by me in support of my
application for employment is true and complete. I understand that, if I am hired, any false or misleading information in support of my
application may subject me to discharge at any time during the period of my employment.

2. Authorization for release of information and release from liability. I authorize you to verify any of the information given during the
application process with appropriate individuals, companies, or agencies, and I authorize them to release such information as you
require, including my prior disciplinary employment record, without any obligation to give me written notice of disclosure. I hereby
release you and them from any liability whatsoever as a result of such inquiries and disclosures. A photocopy or other electronic
reproduction of this authorization/release is binding, and may be relied upon.

3. Employment is at will. I understand that if I am employed, I will be an employee at will. This means that either the employer or the
employee may terminate the employment relationship with or without cause at any time.

4. No written, oral, or implied contracts. I understand that any written Company documents, oral statements, or formal or informal
policies are not to be construed as granting an express or implied employment contract and that I am not entitled to rely upon any such
documents, statements or Company policies as stating employment terms. The employment relationship with the Company may be
modified only in writing directed to me by the President of the Company.

5. Benefits may be altered. I understand that the Company at its option may change, delete, suspend, or discontinue any part or parts of
its benefit program at any time without prior notice, both while person are actively employed and while retired or otherwise separated
from employment with the Company.

6. I understand that a test for drug and alcohol misuse may be required as part of the interview process, and I hereby authorize the
release of test results to the Company. I hereby consent to the performance of such medical examination and testing. I waive all
claims arising out of these procedures against the Company and those performing the examination and tests. I understand and
consent that as a condition of continued employment, I will submit to drug and alcohol testing in the future. I authorize the release of
any such subsequent testing to the Company and waive all claims against it or those performing the examination and tests. I
understand that I will be subject to immediate termination for failing to submit to examination or testing.

7. If an employment relationship is established, I agree to wear or use all protective clothing or devices as may be required by the
Company and to comply with all safety policies and procedures.

I acknowledge that I have read and understand the above statement in its entirety, and have had the opportunity
to ask questions regarding any aspect of this application, and that I accept the above terms.